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Office Manager

Smart Home
Engineering/Architecture / Administration/Secretarial/Office Support
2 weeks, 5 days   ago
Experience 2 years - 5 years
Salary Range not mentioned
Location Sudan/Khartoum
Industry     - Construction/Real Estate
Job role     - Engineering/Architecture
    - Administration/Secretarial/Office Support
Speciality     - Business/Management/accounting
Closes at Aug. 15, 2020
Career Level manager(supervisor)
Vacancies not mentioned
Job Status Full time
Job Type Employee

Job Description / Responisbilties

Our growing company is seeking to hire an Office Manager to organize and coordinate administration


duties and office procedures. Your role is to create and maintain a pleasant work environment,


ensuring high levels of organizational effectiveness, communication and safety.


 


Office Manager Duties and Responsibilities:


 Serve as the point person for office manager duties including: Maintenance,


Mailing, Supplies, Equipment, Bills, Errands, Shopping


 Schedule meetings and appointments


 Organize the office layout and order stationery and equipment


 Maintain the office condition and arrange necessary repairs


 Partner with HR to update and maintain office policies as necessary


 Organize office operations and procedures


 Coordinate with technical department on all office equipment


 Ensure that all items are invoiced and paid on time


 Manage contract and price negotiations with office vendors, service providers and


office lease


 Manage office budget, ensure accurate and timely reporting


 Provide general support to visitors


 Assist in the onboarding process for new hires


 Address employees’ queries regarding office management issues (e.g. stationery,


Hardware and travel arrangements) Liaise with facility management vendors,


including cleaning, catering and security services


 Plan in-house or off-site activities, like parties, celebrations and conferences


 


Office Manager Requirements and Qualifications:


 Bachelor degree; additional qualification as an Administrative assistant or Secretary


will be a plus


 Proven experience as an Office Manager, Front Office Manager or Administrative


Assistant


 Knowledge of Office Administrator responsibilities, systems and procedures


Smart Home Proprietary and Confidential| Copyright © SMART HOME 3


 Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on


experience with office machines (e.g. fax machines and printers)


 Familiarity with email scheduling tools, like Email Scheduler


 Excellent time management skills and ability to multi-task and prioritize work


 Attention to detail and problem-solving skills


 Excellent written and verbal communication skills


 Strong organizational and planning skills in a fast-paced environment


 A creative mind with an ability to suggest improvements

About Company

Home Automation and Security Systems solutions