administrative officer

Yalla Nbadir Association

Posted at : May 13, 2019

Years of Experience :
One Year
Career Level :
Job Status :
Part time
Salary Range :
5000-10,000 Sudanese Pound
Vacancies :
1 vacancy
Job Type :
Location :
Sudan/khartoum /khartoum
Education level :
bachelor's degree
Gender :
Closes at :
May 23, 2019
Industry :

     - Non-Profit Organization/social services

Job role :

     - Administration/Secretarial/Office Support

Speciality :

     - Business/Management/accounting

Job Description :

Yalla Nbadir is looking for a creative, forward-thinking, active and an organized administrative officer who will be responsible for all of administrative duties in the YN.

• General reception duties including:

_ Respond to general telephone (if any), email, and fax inquiries.

• Establish and maintain a range of basic databases and records

Systems including;

_ Mailing lists

_ Membership details

_ Office records

_ others as required

• Process inward and outward mail.

• Filing

• Arrange maintenance, servicing, delivery and office equipment as required

• Support the programs as follows:

(In coordination with the programs managers)

_ Attend meetings as required

_ Organize catering

_ Book meeting rooms

_ Collate and mail out invitations

_ Distribute meeting documents

_ Allocate all vouchers

_ prepare and Take Minutes when required

_ Produce Financial statements

_ Book career support

• Provide administrative assistance to the Executive Officer

• Perform other related duties as required by the Executive Officer

Human resources

• Prepare monthly payrolls

• Manages time-sheets

• Manage the internal leave registry

• Monitor HR developments according to Sudan work laws and regulations and report to the Director

• Other relevant matters.           

Essential Requirements

·         Bachelor degree in Business, Administration, or related field.

·          Demonstrable experience in a similar role as described in the Duties and Responsibilities above for at least 1 year.


·         A high level of knowledge and competency in Microsoft Office especially Word, Excel and Publisher & Microsoft Outlook.

·         Experience in general reception duties.

·         Spoken and written English.

·         Sudan labor law knowledge (preferable).

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About the company

An association concerned with capacity building and youth development in the areas of civic leadership, community participation, and organizations work to enable young leaders and civic actors to have a hand in the provision and implementation of innovative and sustainable solutions that aligned with the community needs and priorities.